We fielded an interesting call recently. The director of IT at a prestigious University explained that they had migrated all their faculty, students, and staff to Office 365. When asked about PST files, he said yes they had plenty of them, but Microsoft had moved these files to the cloud for them as well. So all his PSTs were in the cloud, he said.
But when we asked if they had moved them themselves, we were told no, Microsoft said PST Capture would do it. After we explained how PST Capture works, that Microsoft gives the tool away but it’s still up to individual organizations to actually use it, there was silence – he realized he still had PST files all over the place. And this was a problem.
The perfect opportunity to manage your data
Whether you are migrating to a Virtual Desktop infrastructure, moving your email to the cloud, or moving from using local Office applications to using Office 365 web applications, a migration offers organizations the chance to clean up and regain control of their data.
Why would any company invest in a brand new system and fill it up with information of no business value, or leave information of potential value behind? Cleaning up and deciding what data should be migrated and retained can help set a precedent for managing that information process more effectively going forward.
PST files are a perfect example of information that should be identified and actively managed prior to or during a strategic IT project such as VDI, migration to Office 365 or Exchange online, or even a BYOD initiative.