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Reasons to Archive – The Future of Archiving

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Beyond Archiving … A look ahead

In our series of blogs on ‘reasons to archive’ we have looked at the evolution of archiving and discussed the four key business drivers of capacity management, compliance, discovery and PST management.  In this final blog we contemplate the future of archiving and how these solutions may evolve even further …

Email is now the main means of communication both internally and externally, and the information within it has become a valuable asset key to the operation of most businesses.  It is therefore essential to manage this data effectively across the entire organization.

Managing the email life cycle

We have seen how email archiving solutions have evolved from their initial role of Capacity Management to delivering broader Information Management capabilities such as Compliance, Discovery and PST Management.

These Information Management solutions are now able to manage the complete end-to-end email life cycle.

email lifecycle

Expanding the scope 

Over the next few years we’ll see instant messaging and social media continue to increase in importance.  They will need to be managed in the same way that email is managed today, archiving and information management solutions will evolve to include these other formats.

 

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Peter Mullens

Reasons to Archive – PST Management

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In this penultimate part of ‘Reasons to Archive’ we look at the challenges of managing PSTs, the potential threat they present to organizations and the benefits of locating, migrating, managing or eliminating them  …

PST Management: Locate, Migrate and Eliminate PST Files

PST files cause ongoing problems for many organizations today.  Often used by end users as personal archives for email and containing valuable business data, these files can be scattered widely across end user devices and network storage. The average size of a PST file is 1.3 GB – equivalent to more than 100,000 emails, and we find that organizations typically average 3-4 PST files per user.

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Peter Mullens

Reasons to Archive – Discovery

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Discovery

The fourth installment in our ‘reasons to archive’ explores Discovery, otherwise known as eDiscovery or edisclosure, and we’ll explain how archiving solutions can help organizations prepare for litigation…

 

Preparing for Discovery

An increasing number of businesses are having to perform discovery and document review exercises on a regular basis.  This may be in response to external litigation, a freedom of information request, or an internal workplace dispute. Organizations facing any of these scenarios need to locate responsive data, collect and preserve it, review it to ensure no information produced contains privileged information, eliminate any data which isn’t relevant to the case at hand, and finally produce this information to their own inside counsel or to an outside party.

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Peter Mullens

Introducing cloud-connected archives

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The Barracuda Message Archiver version 4.0 was launched as part of our Data Protection Plus initiative. One of the significant new features in this version is the enhanced integration with the Barracuda Cloud. Previously, the Barracuda Message Archiver could only keep data on its own hardware.   With BMA version 4.0, customers are now able to leverage cloud-connected archives as disaster recovery or extended storage.   Let's take a look at this new feature.

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Christine Barry

Christine Barry is Senior Chief Blogger and Social Media Manager at Barracuda.  In this role, she helps bring Barracuda stories to life and facilitate communication between the public and Barracuda internal teams.  Prior to joining Barracuda, Christine was a field engineer and project manager for K12 and SMB clients for over 15 years.  She holds several technology credentials, a Bachelor of Arts, and a Master of Business Administration.  She is a graduate of the University of Michigan.

Connect with Christine on LinkedIn and follow her on Twitter here.

https://blog.barracuda.com

Reasons to Archive – Compliance

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Compliance

In part three of our ‘reasons to archive’ series we are looking at the challenges of compliance.  We will discuss the potential threat to your business, and how you can use an archiving solution to mitigate that risk …

Is compliance important?

The business value of email continues to grow as organizations become increasingly reliant on it for their main means of communication.  Governments and other regulatory bodies are responding to this by putting in place compliance standards and regulations to ensure email is managed appropriately.  The penalties for non-compliance with these can be severe.

Compliance is therefore becoming a key requirement for many organizations, and as a result they are setting high level corporate governance guidelines.  These must be implemented in all areas across the organization to demonstrate and ensure that the business is operating in a compliant manner and to minimize ongoing legal risk.

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Peter Mullens

Reasons to Archive – Capacity Management

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Capacity Managements to archive

 

In part two of this series of blogs about archiving we discuss the original business driver for email archiving, and whether it is still relevant today …

Managing capacity reasons to archive

Capacity management was the original reason to archive, and it is still valid today, as it’s still not realistic to retain every email within the live operational environment forever. As the volume of data increases, simple operations such as retrieval, searching, indexing and backup take longer, use more system resources and become more expensive.

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Peter Mullens

Reasons to Archive – Part 1

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Before and Beyond Archiving reasons to archive

In this series of blogs we are going to take a look at how archiving has evolved over the years.  We will be discussing the four key business drivers for email archiving, and then contemplating the future of archiving …

Reasons to archive before and beyond archiving

The evolution of archiving  reasons to archive

Archiving solutions for email have been in existence for many years, and have changed dramatically since their early days.  Originally designed as a means to manage specific issues with mailbox management for email servers such as Microsoft Exchange, they have evolved steadily in response to changing market requirements and opportunities.

Although they still perform archiving, these solutions now provide organizations with a broad range of powerful Information Management capabilities, and are able to address the challenges of managing large amounts of unstructured email data in an integrated and transparent manner. reasons to archive

As a result, email archiving continues to be seen as a key business application, and continues to deliver real benefits for organizations regardless of their size or business sector.

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Peter Mullens