2015 is finally here! With a new year comes a fresh start and it’s around this time that we start looking ahead to a productive future. If you want to be successful in business then this is the perfect time to take a look at the unnecessary processes that clutter up your day. Take your filing cabinets for example. How much time do you spend sifting through paperwork in the office?
Trust us when we say, paper is a thing of the past and it’s time to go digital.
Still not convinced?
Check out our 10 reasons why going paperless should be your New Year’s resolution…
1. Save billions
Ok, so your company alone may not save billions, but the U.S as a whole spends an estimated $460 billion to manage paper-driven information overload. That’s a lot of money that we could actually save if we started going digital. Sure you may have to spend money on digital solutions – but there are many cost-effective platforms out there that will be cheaper to use in the long run.
2. Be more productive
There’s a lot of time-wasting processes in work that can make employees unproductive, but there’s nothing more unproductive than using paper. Implement a digital solution in your business and you’ll see everything become streamlined. Whether it’s getting contracts signed, managing your database or maintaining company information, a digital solution will help you become productive and efficient.
3. Quicker search
Did you know that we spend around 38 hours annually, looking for lost or misplaced materials? That’s nearly one full working week each year! Searching for paper files can take up a lot of time, time that could really be spent working on more important business matters. Paperless solutions provide a quick, accurate and simple way to access the document you need without delay.
4. Better customer service
Clients and customers are at the heart of any business, so it makes sense to look for ways to constantly improve and maintain your relationship with them. Customer expectations are rising, so if they ask for something urgently but you use paper as your solution then you could end up missing vital information. A digital platform can offer automated notifications and streamline how you interact with your customers.
5. Save space
As a growing business you’ll be constantly thinking of ways that you can save space to make room for more employees. But if your admin side of the businesses uses a lot of paper, then that’s a lot of filing cabinets that will be taking up some much needed storage space. Sure it may take some work to sort out, but once you’ve de-cluttered your office, you’ll be able to use that space for the better!
6. Close deals fast
In addition to saving money, this is one of the most attractive benefits on the list. By adopting digital solutions, you will be able to significantly accelerate the sales cycle in your business. Think about contracts that your clients and customers need to sign. Normally you’d have to send out a contract and then wait a few weeks for it to be signed and return. But with a mobile paper solution such as eSignatures, you can get contracts signed instantly.
7. It’s good for the environment
Going ‘green’ is a great move to take your business, especially in 2015. In fact, 65% of consumers think it’s important to buy from environmentally friendly companies so get rid of the paper and stand apart as an friendly organization. With the paper that you do use – make sure you recycle it.
8. It’s added security
So your filing cabinets may have all the mod cons with anti-theft devices etc, but digital solutions can be backed up so you don’t need to worry about flooding or fire. Plus, digital platforms use sophisticated encryption codes so that your private information cannot be accessed by anybody other than authorized employees.
9. You can actually collaborate
Collaborating with your team is something that will significantly accelerate productivity. A digital solution lets the whole team quickly check important documents, and if there are any mistakes they can be caught in time, or be improved before they are sent out to customers and clients.
10. Accessible anytime, anywhere
Let’s be honest, you may not be in the office all the time. You may have business meetings that you need to attend that mean you’ll need instant access to important documents. That’s why a mobile digital solution is so useful because you can access what you need no matter where you might be!
Have you considered eSignatures?
If you like the sound of the above benefits then you need to start using a platform such as eSignatures. This mobile digital solution can really help increase productivity and speed up your sales cycle for the better. It’s simple to use, your customers and clients will love it, and you can stay organized right throughout the year. So what you have you got to lose?
Get started with your free trial today.