Barracuda’s ArchiveOne product has been available for many years, giving organizations ownership and control over their email and file data, and allowing them to manage this information in‑place wherever it exists across the organization.
ArchiveOne has evolved continuously since the first version was introduced over ten years ago by C2C Systems, and following the recent acquisition of C2C by Barracuda Networks it has become the latest member of the Barracuda product family. It provides a comprehensive integrated Information Management solution that includes regulatory compliance and data retention as well as capacity management and eDiscovery.
The powerful policy-based approach used by ArchiveOne means that it can locate, discover and search unstructured data such as email in-place wherever it happens to be stored across the business. For instance, this can be in live mailboxes, in network locations or archives, or even in individual end user PST files, and unlike some other solutions there is no need to archive data first before it can be searched.
Until now, it had been assumed that the operation of ArchiveOne on a day‑to‑day basis within each organization would be managed by IT administrators. Therefore the product evolved a design that is familiar to the technical community but not accessible to a wider audience, and which meant that all search and discovery activities had to be undertaken by the IT department.
This has changed with the latest Version 7 release of ArchiveOne, which includes a new Advanced Discovery module designed specifically for use by legal teams and other business users.
Delegating the task out to business users
ArchiveOne Advanced Discovery takes a new and innovative approach to addressing the information management tasks of search and discovery. Delivered as an intuitive web console, and built using workflow and terminology that will be familiar to in-house legal and business teams, it enables those business users who are most familiar with the data to perform their own searches and discovery exercises, and to manage compliance capture, all without the involvement of their IT staff.
This new console allows all activities to be managed on an individual case‑by‑case basis. To start with, users can cast a wide search net and locate all email data which may be potentially relevant to a particular case, wherever this data exists across their organisation. The initial set of data they identify is then captured into a secure repository, ensuring it cannot be amended or tampered with, and it can be placed on legal hold if required.
Extensive search and tag capabilities enable users to cull this broad set of data they have captured, reducing it down to just those documents that they need, whether this is to be considered for eDisclosure cost purposes, released to the public to satisfy Freedom of Information requests, or to be produced for outside counsel or downstream eDiscovery review tools.
This is just the start
Advanced Discovery is the first of a series of modules that Barracuda will be making available as we focus on our Data Protection Plus strategic initiative, aimed at helping customers access, retain and share critical data from anywhere and any device
Each new ArchiveOne module will addresses a specific information management task, covering areas such as Capacity Management, Archiving, Compliance and PST File Management. They will be designed for use by business end users as well as IT staff, and will use terminology and workflow that is familiar to those users.
Enabling Information Management across the whole organization allows hard-pressed IT administrators to delegate out many of their more time‑consuming information management responsibilities, whilst still retaining overall control over business data and ensuring that it continues to be managed in accordance with IT best practices. End users will be more productive, whilst the overall load on their IT department is greatly reduced and valuable technical resources are freed up for other projects.