In today’s society, where so much of our lives are digitized, it’s baffling that some companies are yet to implement eSignatures into their business. We read, work, and shop on electronic devices — so if we can trust them for this, surely we can trust them with our signed documents. In this blog article, we’re going discuss how eSignatures can help businesses by talking you through the three ‘S’s of eSigning: Speed, Security, and Save!
What’s going to reach a recipient quicker, an email or a posted letter? I think we all know the answer to that one! But, strangely, so many companies are yet to implement the use of electronic documents and eSigning. Technology is traveling at such an impressive speed, so don’t allow yourself to be stuck in the past! Spending countless hours manually filling in paperwork (and then even more hours waiting to get those documents back) causes unnecessary stress and wastes countless hours, maybe even days, of time. Not to mention the added time wasted if the paperwork has been filled out incorrectly by the recipient and has to be sent again, or if (and it happens more than we’d like to admit!) the document gets lost. Studies have proven that ‘Executives waste six weeks per year searching for lost documents’. That’s six weeks that could’ve been spent doing a number of more important things, like deepening relationships with customers!
Switching to eSignatures will increase your productivity significantly. With SignNow you can easily upload the documents that require signatures, and reduce confusion by using our integrated wizard to highlight the fields that need to be completed by the recipient. You can even use our already drafted documents and adjust them as you need to, for example, add in important fields like name and date. Once you’re finished, SignNow emails your client with a link to the document. They can then fill it out on almost any device, and when they’re finished, SignNow automatically sends the document back to you. The whole process of signing a document is cut from weeks to seconds! In fact, SignNow has been proven to cut document turnaround time by a massive 90%!
As mentioned above, documents can get lost and this severely slows processes down, but the security implications of losing a document can prove to be even worse, particularly if you handle private information. Every time you rely on fax or snail-mail to send sensitive documents you take a risk, and SignNow was created to eliminate this risk. All documents uploaded to our system are securely archived, and if you prefer to keep your documents out of the cloud then SignNow is also available as an on premises appliance to further reduce your security worries. In addition, SignNow is the only eSignature provider that is backed by the industry leader in content and network security, Barracuda Networks.
eSignatures are 100% legalized by the U.S. Government (and have been since the year 2000!), meaning that they are just as valid as handwritten signatures. With SignNow you also have the ability to track and monitor your documents with a full audit-trail — so no more searching the office for lost documents, or tearing your hair out wondering why you haven’t received your paper agreement back yet!
We’ve already established that eSignatures save time, and hassle about security worries. But they can also save the environment, and your money!
It seems that everyone wants to stick to paper because they are familiar with it. But in the highly digital world we live in, the facts have to be faced: we are actually wasting more paper than we are using! Studies have proven that ‘More than 40% of printouts are discarded within 24 hours’. This unnecessary waste can be stopped with the implementation of eSignatures. By signing and storing all of your documents electronically there will no longer be a need to print endless sheets of paper and store them in an ever-growing row of filing cabinets. And eSignatures are just the beginning! For more information on how to further move towards a greener workplace, read our previous blog article: Five Ways to Move Towards a Paperless Office.
The financial waste of manual signing is even more hard-hitting than the environmental one. Think about how much money you spend on paper (The average office worker in the U.S uses 10,000 sheets of copy paper each year!), fax machines, postage, and working hours spent filing. The total can amount to thousands depending on the size of your business. All of this can be avoided by making the easy switch to eSignatures – and not only do eSignatures save money, they also increase revenue. By speeding up the process of document turnaround time, eSignatures give you the power to do more work in the same time-frame as before!
You’ve heard the benefits so what are you waiting for? Ditch the printer, scanner, and the fax! Let SignNow help your business SPEED up workflow, increase SECURITY, and SAVE money!
Contact us today to find out more about how eSignatures can help just about any business!
Or if you want to test us out first, click here to play around with our Live Samples.