Reasons to Archive – Capacity Management

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Capacity Managements to archive

 

In part two of this series of blogs about archiving we discuss the original business driver for email archiving, and whether it is still relevant today …

Managing capacity reasons to archive

Capacity management was the original reason to archive, and it is still valid today, as it’s still not realistic to retain every email within the live operational environment forever. As the volume of data increases, simple operations such as retrieval, searching, indexing and backup take longer, use more system resources and become more expensive.

What's the problem with keeping everything?

Performance Performance
As the volume of data stored in Exchange or on file servers increases, operations such as retrieval, indexing and backup take longer and consume more resources, impacting performance for both IT and users.
Expense Expense
Although storage costs are decreasing, the volume of data being stored is increasing more quickly, so infrastructure and operational support costs continue to grow.
inefficiency Inefficiency
Unstructured data such as email is not optimized to minimize storage and occupies more server capacity than actually needed.
Deduplication Duplication
Unstructured information such as email is often highly repetitive, and unnecessary duplication of data greatly increases the amount of storage needed
Usability Usability
Retaining large volumes of data means that searches take longer, so users waste valuable time and resources searching for information they know is available

 

How does archiving help? reasons to archive

Mailbox archiving addresses these issues by moving less frequently accessed information from the live email environment into a secondary location, from where it can be recalled on demand when needed. Users retain access to their email and attachments via their existing email client applications.

Archiving for capacity management can enable organizations to achieve a lower overall cost of ownership whilst providing an improved service to end users.

What benefits does capacity management bring?

Reduce costs Reduced Costs
Reducing both the amount of data stored and the space required delivers significant ongoing savings in operational and infrastructure costs, as well as reducing the cost of legal discovery and similar searches.
Improved Performance Improved Performance
Reducing the amount of data increases the overall performance of Exchange and file servers. IT Administrators will find them easier to manage, and end users will find that searches run faster.
Easier Backup Easier Backup
As the volume of data stored within Exchange will be smaller, the time it takes to backup this data will be reduced, and system recovery operations will also be quicker and easier.
Eliminate Quotas Eliminate Quotas
Reducing the amount of data stored allows users to keep as much email as they need without exceeding their mailbox quota, and also eliminates the need for PST files.

 

Capacity Management with C2C

Capacity management solutions from C2C provide a range of capabilities for reducing the overall volume of unstructured data within an organization, and then managing this data effectively on an ongoing basis.

Options include archiving onto secondary storage, compression and deduplication, as well as retention management. Our policy-based approach is easy to use and ensures that email and file capacity is managed consistently and effectively.

Tomorrow we’ll look at the challenges of compliance, and discuss how archiving can help …

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